ST.CATHARINES

LADIES SOFTBALL

Convenor’s Handbook

Revised May 2009

Table of Contents

1. Table of Contents

2. Executive List

3. Responsibilities of the Convenor

4. Responsibilities of the Executive Liaison

5. Sample Standings Sheet

6. Sample Convenor’s Checklist

7. End of Year Report

8. Coaches Handbook

9. Constitution

2009 Executive List

President Tom Tuckwell (905) 938-1355 tomtuckwell@yahoo.com

Vice-President Art Kuipery (905) 937-3472 atkuipery@cogeco.ca

Secretary Marianne Allen (905) 682-3068 mallen@mergetel.com

Treasurer Gert Kilgour (905) 688-0380 gertkilgour@hotmail.com

Registrar Pam Deichert (905) 984-5434 deichert_pam@hotmail.com

Past President

House League Umpire-in-Chief

Tom Tuckwell (905) 938-1355 tomtuckwell@yahoo.com

Parks Art Kuipery (905) 937-3784 tkuipery@cogeco.ca

Equipment Tiffany Deichert (905) 984-5434 deichert_tn@hotmail.com

Special Events

Player Development

Learn To Play Cassie Martens (905) 934-3782 cassie.martens@hotmail.com

Rep Liaison Marianne Allen (905) 682-3068 mallen@mergetel.com

Mite Convenor Tammi Stoffelsen (905) 937-3967 stoffelsen@canada.com

Squirt Convenor Tiffany Deichert (905) 984-5434 deichert_tn@hotmail.com

Novice Convenor Gert Kilgour (905) 688-0380 gertkilgour@hotmail.com

Ladies Convenor Marianne Allen (905) 682-3068 mallen@mergetel.com

Responsibilities of the Convenor

Each divisional convenor, along with the executive liaison must meet with the Registrar after the general registration is completed to make up team rosters.

Once coaches are approved for each division, the convenor should contact each coach to congratulate them and to welcome them to a new season.

Choose a date to hold a meeting with the coaches. At this time the following information, etc. will be given out:

1) Team Rosters

2) Rule Books

3) Coach’s Handbooks

3) Constitutions (if not included in Handbook)

4) Equipment (Equipment convenor must be advised so he can prepare for this)

5) Schedules ( if ready)

6) Game Cards(give instruction in how to use)

Try to get out to see each team play once a week or as often as possible. Game Cards must be handed in as directed by the Convenor (usually after each game). The convenor then must write up the St. Catharines Standard reports and submit immediately. They will not be printed if not current date. Monthly hand out the latest standings to each coach and executive member.

The president, parks convenor will make up all schedules for the regular season and play-offs, umpire-in-chief. Before they are distributed they have to be approved by the divisional convenor and executive.

It is very important for each divisional convenor to keep in contact with the parks convenor and the umpire-in-chief. Re-scheduled games must be dealt with as soon as possible.

It is the umpires’ job to call the game. League rules should be dealt with by the convenor.

Each coach should go through the Equipment Convenor for all requests except game balls, which will be assigned, to the divisional convenor for distribution throughout the season and play-offs.

Once play-off dates are confirmed, copies should be distributed to each coach as soon as

approved by the executive. Extra copies should be distributed for each player. Information regarding rules for the play-offs and the hit, run, and (golden glove) throw competition (if applicable) should also be distributed at this time. Executive members should have play-off schedules ready by July 1^st for approval by the executive.

Convenors should be present for their play-offs. If this is not possible, make arrangements with the liaison. Any time that the convenor is not going to be available for rain-out calls, etc. the liaison must be aware of the absence. Holidays should be put in writing and sent to both the liaison and the president.

Written, detailed reports are to be sent to the secretary before the annual General Meeting. (copy enclosed). Banquet Form must be completed and submitted to the secretary before the awards presentation banquet (picnic, etc.)

Medals are given to each player and coach for each of the following:

1) team that finishes 1^st in the league standings;

2) team that finishes 1^st in the play-offs;

3) Team that finishes 2^nd in the play-offs;

4) Team that finishes 3^rd in the play-offs;

5) Any others as determined by the executive.

There is a trophy for each of the first three as noted above. This trophy will be presented at the end of the play-offs and returned immediately to the equipment convenor to have prepared with engraving before the awards banquet (picnic, etc.)

Each team must submit a player’s name for the Sportsmanship Award (M.S.P.) The convenor to get these to the Equipment convenor (or Designate) as soon as possible.

Responsibilities of the Executive Liaison

Each convenor will be assigned an executive liaison to assist them with their duties. This is the person to call with any questions. If still not answered then approach the president. The liaison will have prior experience that will assist you. The liaison will also be available to assist when the convenor will not be available for whatever reason. In the case of possible conflicts the liaison must make any rulings.

The convenor must keep the liaison aware of any problems; however, the liaison will not become involved unless asked for assistance or in the absence of the divisional convenor, if immediate action is necessary.

The liaison will assist with play-offs, etc. to support the convenor.

*ST.CATHARINES LADIES SOFTBALL LEAGUE*

		CONVENOR'S CHECKLIST

*Division*				*Convenor ___________________*

*Team Name*				*Team No. ___________*


Game #	Scoresheet	Game Card	Newspaper	COMMENTS

	*ST.CATHARINES LADIES SOFTBALL LEAGUE*

			Novice

			as of July 3, 1998________________________

*No.*	*Team*	*Played*	*Won*	*Tied*	*Lost*	*Points*

2	DEF Co.	11	10	1	0	21
1	ABC Co.	13	6	2	5	14
6	PQR Co.	12	6	0	6	12
4	JKL Co.	13	5	1	7	11
3	GHI Co.	12	4	2	6	10
7	STU Co.	13	5	0	8	10
8	VWX Co.	10	4	0	6	8
5	MNO Co.	10	4	0	6	8

St.Catharines Ladies Softball League

_______ End of Year Report

For the ___________________________ Division

Submitted By: ________________________________

Date Submitted: ________________________________

Convenor: _____________________________________

Liaison: _____________________________________

Revised Sept. 1998

1. List all teams and ALL approved coaching staff:

Team Name Coaches

1. ____________________________ _____________________________

_____________________________

2. ____________________________ _____________________________

_____________________________

3. ____________________________ _____________________________

_____________________________

4. ____________________________ _____________________________

_____________________________

5. ____________________________ _____________________________

_____________________________

6. ____________________________ _____________________________

_____________________________

7. ____________________________ _____________________________

_____________________________

2. Final Standings For Season

Team Wins Ties Losses Points Final Standing

__________________________________________________________________

3. Play-off Results

(Use the draw chart from the tournament and fill in results.)

4. Medals Awarded

1^st in League _____________________________________________________

Play-Offs - Gold _________________________________________

Silver _________________________________________

Bronze _________________________________________

Other (if any) _____________________________________________________

5. Hit, Run, Throw/Golden Glove Results

Event Winner’s Name Winner’s Team

Hit ___________________________ _________________________

Run ___________________________ _________________________

Throw/

Golden Glove _____________________ _________________________

6. Most Sportsmanlike Player Awards

Recipient’s Name Recipient’s Team

_______________________________ _____________________________

7. Items of Note:

A/ Coaches Meeting: ________________________________________

________________________________________________________________

B/ Umpires ______________________________________________

________________________________________________________________

C/ Parks: ____________________________________________________

________________________________________________________________

D/ Equipment: ______________________________________________

________________________________________________________________

E/ Player Movement: ________________________________________

________________________________________________________________

F/ Scheduling/Rescheduling __________________________________

________________________________________________________________

G/ Play-offs ______________________________________________

________________________________________________________________

H/ Newspaper Results ________________________________________

________________________________________________________________

I/ General Comments: ________________________________________

________________________________________________________________